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Compliance and Sales Controller - US



Accounting & Finance, Legal, Sales & Business Development
Eugene, OR, USA
Posted on Thursday, May 30, 2024

The Compliance and Sales Controller will is a vital connection between the sales and finance departments. Responsibilities include managing order processing, invoicing, and generating insightful sales reports. Additionally, the role will handle accounts administration tasks such as processing invoices, reconciling financial records, and managing vendor relationships. Moreover, the role entails managing compliance tasks like processing licenses and maintaining renewals. This role will suit someone with strong analytical skills, attention to detail, able to automatously and have great communication skills.



· Process state business and motor vehicle dealer licences and maintain renewals.

· Liase with external agencies on the above.

· Sign local MCO’s.

· Point of contact for any licencing queries.

· Send VIN correction letters.

· Supporting US team with logistics paperwork

Sales Support:

· Assist the sales team with order processing, including order entry, invoicing, and tracking shipments.

· Collaborate with sales representatives to ensure timely delivery of products and resolve any delivery-related issues.

· Generate reports on sales performance, inventory levels, and customer trends to support sales strategies.

· Maintain a clean database of vehicles within Unleashed and Hubspot, including tracking of demonstration/loan vehicles.

· Retention and maintenance of all necessary documents for dealership functions.

· Production of sales reports including parts statements, commission, vehicle sales, regulatory, and financial reports as needed.

· Process sales deals through the funding stage and incentive rewards (rebates, etc.).

· Process credit holdbacks.

· Process customer finance applications.

Accounts Administration Support:

· Provide administrative support to the finance department, including processing invoices, expense reports, and purchase orders.

· Assist in reconciling financial records, identifying discrepancies, and resolving billing issues.

· Liaise with vendors and suppliers to ensure accurate billing and payment processing.

· Maintenance of product library in Unleashed.

· Maintenance of fixed asset register.

· Point of contact to local premises and equipment leases.

· Assist file and pay state tax returns.

· Banking of customer checks.

· Send manual checks.

Additional Responsibilities:

· Assist with other administrative tasks and projects as needed.


· 2 years of proven experience in accounts administration or office management or similar multifaceted role is essential.

· Basic accounting knowledge is required.

· Familiarity with inventory management systems and proficiency in Microsoft Office Suite (namely Excel)

· Knowledge of sales processes.

· Strong analytical and problem-solving skills, with attention to detail.

· Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.

· Ability to prioritize tasks and manage time efficiently in a fast-paced environment.